Top Tips for Planning In-Person or Hybrid Events at a Foreign Location

In-person meetings have their own benefits and unique experiences that attendees love. Meeting planners shouldn’t automatically write off holding their in-person or hybrid event in another country, such as the Sultanate of Oman. In fact, hosting your in-person or hybrid event in a foreign country can provide ample business opportunities apart from offering a once-in-a-lifetime experience for attendees.

5 Considerations When Planning Your In-Person or Hybrid Events at a Foreign Location

Here are 5 key considerations when planning your in-person or hybrid conferences in a foreign location.

#1: Highlight local tourist attractions

When planning for your in-person or hybrid event, try to showcase local features that attendees may find interesting or want to explore when not attending your event. Examples include:

  • Natural attractions such as zoos, aquariums, parks, or nature reserves
  • Cultural or historical attractions such as museums, historical/archaeological sites, national or local monuments.

#3: Think about the future

Keep in mind that how your attendees and other stakeholders feel about your event will play a major role in whether or not they attend future events.

#3: Communicate

Communication is key! Communication, especially about post-pandemic protocols, can make attendees feel more comfortable and confident when attending your in-person or hybrid events.

#4: Ensure post-pandemic protocols are in place

Make sure your event has post-pandemic protocols in place. Whether it be checking for vaccination status, creating a mask/social distancing policy, etc., the sooner you have these protocols in place, the sooner you can communicate them to your attendees, sponsors, and other event stakeholders.

#5: Choose your destination wisely

Destination can be a large factor when planning in-person and hybrid events; keep in mind that some destinations may be more of a draw for attendees than others.

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